01
Selling what is not in stock
Stock is updated once a day or manually. The client places an order and then hears “the product is unavailable” – and does not return.
The website sells what is not in stock — or fails to sell what is.
We connect the storefront with the accounting system: current stock and prices, automatic order entry, and status and document updates returned to the client. Less manual work means fewer errors that cost money and reputation.
When this needed
Manual data exchange depends on people. Errors appear where people get tired
Integration is justified when the number of orders, products or warehouses makes manual synchronisation more expensive than automation.
02
Prices diverge
Promotions, individual terms and exchange rates change in accounting, but the old price remains on the website. Each discrepancy creates conflict or lost margin.
03
Orders are entered manually
A manager copies data from the website into accounting. As orders grow, this becomes a separate role and a source of errors.
04
Client not sees, that with its orders
Statuses, tracking numbers and documents live in accounting, so the buyer calls to learn something simple. Support load grows with sales.
Integration does not automatically accelerate a business. It removes the manual operations where mistakes are born.
Warehouse work
What is included in ERP integration
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01
Data and process audit
which entities are exchanged, who owns the data, where manual operations remain, which state the reference data is in and what must be organized for the exchange.
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02
Exchange map
Document: transfer directions, frequency, matching keys, conflict-priority rules and system behavior during failures.
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03
Catalogue, stock and prices
Product catalogue, specifications, warehouses, price types and discounts. The storefront shows what can actually be sold today.
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04
Orders, statuses and documents
An order from the website enters accounting with its counterparty and terms; status, waybill, invoice and closing documents return to the website.
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05
Exchange reliability
Queues, retry attempts, an operations log and alerts to owners. A failure in one system does not stop sales in the other.
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06
Launch and handover
A test environment, data reconciliation, exchange documentation and team instructions so the systems can be maintained without us.
Boundaries: we do not rewrite your accounting-system configuration or clean up the catalogue instead of your team. If reference data is chaotic, we first fix the minimum rules; otherwise the exchange will create errors every day.
Data path
One environment instead of three manager windows
- 01Product catalogue and prices
- 02Stock by warehouse
- 03Orders from the storefront
- 04Processg in accounting
- 05Client status and documents
Exchange speed is limited by your accounting system: not every ERP handles real-time updates for a large catalogue. We identify these constraints at launch and design the exchange mode for real load.
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01
meeting and access
30 minutes online: which accounting system is used, which entities are needed and who is responsible for the data on your side.
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02
Exchange map and Assessment
Exchange documentation, scope, timeline and budget. This makes clear what can be done now and what requires accounting changes.
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03
Development and test environment
The exchange first runs on test data: we verify matching, conflicts, failure behavior and load.
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04
Launch and monitoring
Migration to the live environment, reconciliation of the first days, alert setup and handover of documentation to the team.
Cost
The budget determines the number of entities exchanged and state data in accounting
Licences for accounting systems, connectors and servers are paid separately to their providers.
Exchange mapOne-off
from $2 000
A document for assessing the implementation: entities, directions, rules and risks.
- Data and process audit
- Exchange map and matching keys
- Scope and timeline estimate
- list of changes needed in accounting
Integration implementationBy project
Custom scope
Typical projects start at $8,000. The exact budget is determined after the exchange map.
- Catalogue, stock and prices
- Orders, statuses and documents
- Queues, logs and notifications
- Test environment and documentation
Questions
What people usually ask about ERP integration
With accounting and ERP systems that have an API or file-exchange capability: {{SYSTEM LIST}}. For custom systems, a documented exchange interface or database access from your IT team is required.
It depends on the systems and load. A hybrid is often optimal: critical data such as stock and price by event, the rest on a schedule. We choose the exchange mode after load assessment, not by default.
We design failure behaviour in advance: a retry queue, cached storefront data, alerts for responsible people and an error log. The store continues working and orders are not lost.
We ensure the exchange structure and technical correctness of transfer. The quality of product data, units, prices and stock in accounting is your team’s responsibility: the integration transfers data but does not fix it.
Typically, from several weeks to several months, depending on the number of exchanged entities, the state of reference data and access speed. We give exact timing after the exchange scheme is defined.
Yes, by separate agreement: exchange monitoring, response to errors, changes in data structure and new exchanged entities as the business grows.
Start
Let us start with exchange schemas — it shows real scope work
A 30-minute online meeting with the founder. We will review your accounting system, required entities and bottlenecks, then send a written summary.